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Applications Coordinator

 

FLSA Status: Hourly
Department: Admissions
Classification: Support Staff
Reports To: Director of Admissions
Prepared By: Human Resources  
Revised:  10/10/07

Summary

This positions coordinates all applications for admissions from incoming freshmen, transfer students and all other enrolled students for a given semester or year.

Expectations of Employee

• Adheres to College Policy and Procedures
• Acts as a role model within and outside the College
• Performs duties as workload necessitates
• Maintains a positive and respectful attitude
• Communicates regularly with supervisor about Department issues
• Demonstrates flexible and efficient time management and ability to prioritize workload
• Consistently reports to work on time prepared to perform duties of position
• Meets Department productivity standards

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Coordinate admissions decision letters
• Provide support for front desk on a shared basis as needed
• Basic clerical duties
• Managing applicant folders and the filing of application material
• Assist the Director with reporting
• Coordination of application material (i.e. transcripts, essays standardized test scores, electronic communications, and other materials necessary for the application process)
• Work both with online applications as well as traditional paper applications
• Workable knowledge of application database system (EMT Hobsons, CARS, etc.)
• Work effectively with the admissions counseling staff and other offices related to the enrolling of students
• Communicate with prospective students about stages within the application process

Supervisory Responsibilities

This job has no supervisory responsibilities.

Knowledge, Skills & Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and / or Experience -- Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Communication / Language -- Requires effective oral and written communication skills, excellent interpersonal skills, and basic computer literacy. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.
• Mathematical -- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.
• Reasoning -- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.
• Certificates, Licenses, Registrations -- None required
• Computer Literacy / General Office Equipment --

Physical Demands/Work Environment

• Regularly
  • Sit
  • Talk or hear
• Frequently
  • Use hands to finger, handle, or feel
  • Reach with hands and arms
• Occasionally
  • Stand, walk, stoop, kneel, crouch, crawl
  • Climb or balance
  • Lift and/or move up to 25 pounds
  • Outside weather conditions
• Vision
  • Close vision
  • Ability to adjust focus
• Noise
  • Moderate
• Stress
  • Moderate
• Normal Work Schedule
  • 8:00 a.m. to 5:00 p.m.
  • Monday through Friday
  • Occasional overtime as needed to meet deadlines