Reserving a Computer Classroom Using Outlook

Rooms That May Be Reserved Are …

There are several computer classrooms/computer labs on campus. The T3 Center, which consists of a large open area and a mini lab, is also available. Click on the name of the room to review its layout, who is the principal contact for that room, and if there are any restrictions to its use.

LRC012

LRC012

may be reserved by any class or campus organization by contacting the ITS HelpDesk
contains 24 computers arranged in 4 rows of 6 computers, one instructor station, and ceiling-mounted projection system
how do I reserve this room?

you must use Outlook to make the reservation as described below
may be reserved on a one-time or short-term basis only
to reserve this room as the regular meeting location for your class, you must contact the Registrar's office

LRC015

may be reserved by any class or campus organization by contacting the ITS HelpDesk
contains 24 computers arranged in 4 rows of 6 computers, and ceiling-mounted projection system
how do I reserve this room?

you must use Outlook to make the reservation as described below
may be reserved on a one-time or short-term basis only
to reserve this room as the regular meeting location for your class, you must contact the Registrar's office

Anderson Lab

may be reserved by any class or campus organization by contacting the ITS HelpDesk
contains 14 computers arranged in a U-shape, and ceiling-mounted projection system
how do I reserve this room?

you must use Outlook to make the reservation as described below
may be reserved on a one-time or short-term basis only
to reserve this room as the regular meeting location for your class, you must contact the Registrar's office

T3 Center Main Area

may be reserved by any class or campus organization by contacting ITS
contains 20 computers arranged in 5 clusters of 4 computers each; there is no instructor station
a portable projection system may be used, either with a SmartBoard or with the portable white boards, upon request

how do I reserve this room?

	you must use Outlook to make the reservation as described below
	as a consequence of the arrangement of tables in this area (5 groups of 4 computers), faculty with small classes (12 students or less) will be able to reserve a portion of the T3 Center Main Area while the rest of it will remain open

may be reserved on a one-time or short-term basis only
no part of the T3 Center may be reserved as the regular meeting location for any class

T3 Center Mini Lab

may be reserved by any class or campus organization by contacting ITS
contains 10 computers arranged in a U-shape; there is no instructor station
a portable projection system may be used, either with a SmartBoard or with the portable white boards, upon request
how do I reserved this room?

you must use Outlook to make the reservation as described below
may be reserved on a one-time or short-term basis only
no part of the T3 Center may be reserved as the regular meeting location for any class

Art Building Lab

due to the special software and equipment in this lab that are needed by art classes, and since it is heavily used by art students, this lab is not available to be reserved

Asher Science Center Lab

to reserve this lab you must contact Professor Kevin Joiner
be advised that the Science Division gives preference to science classes

How Do I Make a Reservation? - Quick Start Guide

Best Results with This Method. Immediate Satisfaction.
Use Microsoft Outlook to make the reservation yourself: we use this method because you will know immediately whether the room is available or not if not you will be able to select an alternative time the process sends an email to the ITS Help Desk as part of the process you will still receive a confirmation	Email the ITS Help Desk	Call any member of the ITS Staff	Write a memo to any member of the ITS Staff
Rooms are reserved on a First-Come First-Served Basis!

Best Results with This Method.
Immediate Satisfaction.

Use Microsoft Outlook to make the reservation yourself:

we use this method because
- you will know immediately whether the room is available or not
- if not you will be able to select an alternative time
- the process sends an email to the ITS Help Desk as part of the process
- you will still receive a confirmation

Email the ITS Help Desk

Call any member of the ITS Staff

Write a memo to any member of the ITS Staff

Rooms are reserved on a First-Come First-Served Basis!

Using Microsoft Outlook to Make a Reservation

This procedure uses the same concepts as scheduling an Appointment using the Calendar and scheduling a Meeting in Outlook. See the Outlook Tutorial if necessary to review these concepts.

Select your calendar from the Outlook Shortcuts

Your Calendar Page Should Look Similar to This
Choose File New then enter the class name and instructor in the Subject line as shown enter the course number followed by your name in parentheses do not enter anything in the location line “uncheck” the Reminder: box enter any comments about the reservation in the blank area below the reminder (not shown in the picture) if you are reserving the T3 Center, you must include a comment with the number of students in your class if the class has 12 or more students, we will close the T3 Center to other users if the class has 12 or fewer students, the T3 Center will remain open to other users

The New Appointment Screen with Appointment Tab Selected
Next click on the Attendee Availability tab (in Outlook XP this tab is called Scheduling) Your name will be listed first; since you are making the reservation you are a “required attendee” Now type the computer classroom/lab that you wish to reserve using the following names: Room LRC_012for LRC room 012 Room LRC_015for LRC room 015 Room AH_004for Anderson Hall room 004 Room T3MainT3 Center Main Area Room T3MiniT3 Center Mini Lab
The New Appointment Screen with Attendee Availability Tab Selected The first name is the “required attendee” The second name, the room, is the room you are reserving
Select the date and time for your class/meeting:

Use the Meeting start/end time drop-down lists to Select the Date and Time. The Blue Bars Indicate Times When the Room is Already Scheduled. The white vertical bar with a green and red border indicates the reserved time.
The date and time you select must not be covered by a blue bar!
Click to send your request. The request is sent via email to the “room” You will receive a confirmation email from the “room” it is possible but not likely that the room you have requested has been reserved but not posted on the official schedule ITS does its best to avoid this but sometimes it is out of our control! This “appointment” will also be placed on your Outlook calendar