Rearranging Text

Text can be rearranged within a document by using either the “cut/copy/paste” approach or by using “drag-and-drop” editing.

Cut, Copy, and Paste

Cut

Makes a copy of the selected text, places the copy on the clipboard, deletes the original
To perform a cut, do any of the following

Keyboard Shortcuts		Toolbar Buttons		Menu Command
Ctrl + X Word XP	Cmd + X Word X	Word XP	Word XP	EditCut

Copy

Makes a copy of the selected text, places the copy on the clipboard, leaves the original as is
To perform a copy, do any of the following

Keyboard Shortcuts		Toolbar Buttons		Menu Command
Ctrl + C Word XP	Cmd + C Word X	Word XP	Word XP	EditCopy

Paste

Inserts a copy of whatever is on the clipboard at the position of the Insertion Point cursor
To perform a paste, do any of the following

Keyboard Shortcuts		Toolbar Buttons		Menu Command
Ctrl + V Word XP	Cmd + V Word X	Word XP	Word XP	EditPaste

The result of a Cut/Paste is that a block of text is moved

The result of a Copy/Paste is that a block of text is duplicated

Collecting and Pasting

The ability to cut/copy multiple items and collect them for later pasting began with Word 2000. In other words, the clipboard can hold more than one cut/copied block of text. (This is true of any Office program starting with Office 2000).

Items that a collected by multiple copy/cut operations are collected in the Office Clipboard.


Office Clipboard in Office XP. Note the logo indicating the type of each item	Office Clipboard in Office X. Note the logo indicating the type of each item

Viewing the Office Clipboard

Windows
- choose EditOffice Clipboard
- or press Ctrl+C twice
Macintosh
- choose EditOffice Clipboard

Collecting:

if you wish, display the Clipboard toolbar by choosing View Toolbars Clipboard
select an item you want to copy then do one of the following:
- on the Clipboard toolbar, click [Copy]
- or choose Edit Copy
repeat copying until you have collected all the items you want (up to 24 items with Windows, 60 items with Macintosh)

Pasting:

display the Clipboard toolbar by choosing View Toolbars Clipboard
position the cursor where you want to paste
now you may either
- if you want to only paste one item at a time
  - click on the specific item(s)
  - reposition the cursor
  - repeat
- if you want to paste all the items at this location
  - Windows: click [Paste All] on the Clipboard toolbar
  - Macintosh:
    - click on the first item
    - Shift-click on the other items one at a time
    - click [Paste]

note that the picture of the items tells you the file type of the item

Drag-and-Drop Editing

To move text (equivalent to Cut/Paste)

position the mouse pointer anywhere over selected text
when the mouse pointer changes to an arrow pointing northwest
- Macintosh: press the mouse button
- Windows: press the left mouse button
“drag” the block of text
- note the appearance of a gray rectangular outline on the mouse pointer as you drag
- follow the vertical gray line to determine where the text will be “dropped”
release the mouse button when you reach the desired, new location

To copy text (equivalent to Copy/Paste)

position the mouse pointer anywhere over selected text
when the mouse pointer changes to an arrow pointing northwest
- Macintosh: hold down the <OPTION> key and press the mouse button
- Windows: hold down the <Ctrl> key and press the left mouse button
“drag” a copy of the block of text
- note the appearance of a gray rectangular outline and a + symbol on the mouse pointer as you drag
- follow the vertical gray line to determine where the text will be “dropped”
release the key and mouse button when you reach the desired, new location