Inserting Page Numbers

Overview of Page Numbering

Two Ways in Insert Page Numbers

Page numbers can be inserted using the Header and Footer Toolbar or the Page Numbers Dialog Box.

• Use the Header and Footer Toolbar if you want to insert dates, times, and other text along with page numbers
• Use the Page Numbers Dialog Box to insert page numbers without additional text.

Regardless of which method you use to insert page numbers, page numbers in Microsoft Word are always part of a header or footer. As noted elsewhere, headers/footers are not visible in the Normal view!

Positioning and Formatting Page Numbers

• The Page Numbers Dialog Box is used to determine the position of the page number.
• The Page Number Format dialog box, which is accessed from the Page Numbers Dialog Box or from the Header and Footer Toolbar, is used to set the style and format of page numbers.

The Page Numbers Dialog Box

Choose Insert Page Numbers to display the Page Numbers Dialog Box

Page Numbers Dialog Box Word XP	Page Numbers Dialog Box Word X

• from the [Position] dropdown list choose
  • Top of Page to insert the page number in a header or
  • Bottom of Page to insert the page number
    in a footer
• from the [Alignment] dropdown list choose
  • Left to align the page number at the left margin
  • Center to center the page number in the header or footer
  • Right to align the page number at the right margin
  • Inside to align the page number at the inside margin (if mirror margins is checked, see Page Setup dialog box)
  • Outside to align the page number at the outside margin (if mirror margins is checked, see Page Setup dialog box )
• if you do not want the page number to appear on the first page of your document, “uncheck” the [Show number on first box]
• watch the [Preview Box]!

The Page Number Format Dialog Box

In the Page Numbers Dialog Box, click thebutton to open the Page Number Format Dialog Box. (Remember, this dialog box can also be accessed from the Header and Footer Toolbar by clicking thebutton.

Page Number Format Dialog Box Word XP	Page Number Format Dialog Box Word X

• select the desired numbering style from the [Number format:]
  dropdown list
• if you want to include chapter numbers as part of the page number, check the [Include chapter number] box
  • when this is checked you then can select the style and type of separator for chapter number
• under [Page Numbering]
  • click <Continue from previous section> if numbering should continue from one section to the next (for example, the first section of your document ends with page 13, the next section will start at page 14 if you click this button)
  • click <Start at:> to have the page numbering of one section not continue from the previous one (for example, if the first section of your document ends with page 13 and you want the next section to start at page 1, click this button and enter 1 in the box)

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last updated August 12, 2003