The Page Setup Dialog Box

To display this dialog box, choose

Windows (all information in one dialog box)

• File Page Setup

  There are four tabs in this dialog box, Margins, Paper Size, Paper Source, and Layout

Macintosh (three dialog boxes)

• Format Document
  There are two tabs in this dialog box, Margins and Layout which are the same as the tabs of the same name in the Windows dialog box referred to above
• File Page Setup
  The various options in this dialog box are accessed by selecting choices from the dropdown list at the top left.
  • select “Page Attributes” to choose paper size, paper orientation, and scale
  • select “Microsoft Word” to:
    • set a custom page size (click on the <Custom> button)
    • access the Document Dialog Box (click on the <Margins> button)
    • print (click on the <Print> button
    • set defaults for printing (click on the <Default> button)
• File Print
  You select the paper source in this dialog box

	The Page Setup Dialog Box in Windows.
	The Page Setup Dialog Box in Macintosh with the Microsoft Word options selected in the dropdown list. Click on the [Margins] button to access the Document Dialog Box.
	The Document Dialog Box in Macintosh. Click on the [Page Setup] button to access the Page Setup dialog box.

• margins
• vertical position of text on a page
• the placement of headers and footers for
  • odd/even headers and/or footers
  • different first page headers and/or footers
• and information to control printing

What follows is a detailed explanation of the Margins and Layout aspects of this dialog box. To help you navigate quickly to a given section, follow this outline:

What Do You Want to Do?	Where is This Found in the Dialog Box?
setting the document margins	the Margins tab
control the placement of headers/footers	the Margins tab
mirroring margins for double-sided printing	the Margins tab
apply margin changes to whole document or portion of document	the Margins tab
setting defaults for margins	the Margins tab
what happens at a section break?	the Layout tab
control the types of headers/footers (even/odd, different first page)	the Layout tab
control the vertical placement of text	the Layout tab
set attributes for line numbering	the Layout tab
apply layout changes to whole document or portion of document	the Layout tab
setting defaults for page layout	the Layout tab
set borders and shading for pages/paragraphs	the Layout tab

The “Preview” area shows you the result of the margin settings you specify before you apply them to the document.

Options for the Margins tab

Document Margins

• [Top]
  • type or select the distance between the top of the page and the top of the first line on the page.
• [Bottom]
  • type or select the distance between the bottom of the page and the bottom of the last line on the page.
• [Left]
  • type or select the distance between the left edge of the page and the left end of each line with no left indent
  • used when printing single-sided pages
  • when you select the [Mirror Margins] check box, the name of this option changes to [Inside].
    • [Inside]
      • type or select the distance between the left edge of the page and the left end of each line with no indent on odd-numbered pages, and the distance between the right edge of the page and the right end of each line with no indent on even-numbered pages
      • used when printing double-sided pages
      • when you clear the [Mirror Margins] check box, the name of this box changes to [Left].
• [Right]
  • type or select the distance between the right edge of the page and the right end of each line with no right indent
  • used when printing single-sided pages
  • when you select the [Mirror Margins] check box, the name of this box changes to [Outside].
    • [Outside]
      • type or select the distance between the right edge of the page and the right end of each line with no right indent on odd-numbered pages, and the distance between the left edge of the page and the left end of each line with no left indent on even-numbered pages
      • used when printing double-sided pages
      • when you clear the [Mirror Margins] check box, the name of this box changes to [Right].
• [Gutter]
  • type or select the amount of extra space you want to add to the margin to allow for binding
  • the extra space is added to the left margin of all pages if you clear the [Mirror Margins] check box
  • or to the inside margin of all pages if you select the [Mirror Margins] check box.
    In Office 2000, the [Gutter Position] radio buttons allow you to place the gutter at either the left/inside margin or the top margin. In Office 97/98, the gutter can only be placed at the left/inside margin.

Header/Footer Placement

• [From Edge]
  • type or select the distance from the top and bottom edge of the page to the Header and Footer
  • Microsoft Word measures the distance from the top edge of the header and the bottom edge of the footer to the page edges.

Mirroring Margins

Click [Mirror Margins] if you want to print on both sides of the page

• used to make margins on facing pages mirror each other
• the inside margins are the same width, and the outside margins are the same width
• when you select this check box, the name of the Left box changes to Inside, and the name of the Right box changes to Outside.

2 Pages per Sheet

Click this radio button if you want to have each physical printed page to contain two pages of your document (useful if you will be folding your paper in half to make a booklet). This is available only in Office 2000.

Changes in the box Apply To:

The [Apply To] dropdown list allows you to control what area of the document to which you want to apply the settings in this box:

• Whole Document applies the settings to all sections in a document.
• Selected Text applies the settings to the selected text and inserts section breaks before and after the selection.
• This Point Forward applies the settings from the insertion point to the end of the document and inserts a section break before the insertion point.

Setting Defaults

Clickingsaves all changes made in the Page Setup/Document Layout dialog box as the new default settings.

Options for the Layout tab

starting a new Section within your document

A document can contain multiple sections, each of which can have different page setup attributes. A new document has, by default, one section. If you insert a “Section Break” in a document, you split your document into two sections. Insert another, your document now has three sections. When you separate your document into two or more sections, use the [Section start:] dropdown list to control what happens at that section break.

Types of Headers/Hooters

You may check either or both of these boxes:

• different odd and even
  • if you check this box your odd numbered pages can have a different header/footer than the even numbered pages
• different first page
  • if you check this box the first page of your document can have a different header/footer than the other pages, or no header at all

Vertical Alignment of Text

The [vertical alignment] dropdown list allows you to adjust the vertical position of the text on a page:

• top : text starts at the top margin and occupies as much space as required
• center : text will be centered vertically (great for title pages or flyers)
• justified : adds spaces between lines so that the text occupies the entire page (analogous to justified text for paragraphs)

Line Numbering On/Off

Clicking thebutton displays the Line Numbers Dialog Box. Use this box to turn line numbering on and/or to

• set the starting line number
• the position of the number relative to the text
• the numbering increment
• and whether numbering be continuous from one page/section to the next

Changes in the box Apply To:

The [Apply To] dropdown list allows you to control what area of the document to which you want to apply the settings in this box:

• Whole Document applies the settings to all sections in a document.
• Selected Text applies the settings to the selected text and inserts section breaks before and after the selection.
• This Point Forward applies the settings from the insertion point to the end of the document and inserts a section break before the insertion point.

Setting Defaults

• Clickingsaves all changes made in the Page Setup/Document Layout dialog box as the new default settings

Borders

Clicking on the <Borders> button is the same as selecting Format Borders and Shading …. By clicking this button you will access the Borders and Shading Dialog Box which is described elsewhere.

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Copyright©2003
last updated August 12, 2003