Using HyperLinks on Slides

A hyperlink is simply text or a graphic that you can click on when viewing a slide to make something happen such as

• go to another slide in the current presentation
• go to another slide in a different presentation
• open another Microsoft file such as a Word document or an Excel spreadsheet
• open another file created in a “non-Microsoft” application such as AppleWorks
• open up your Web browser and display a selected web site

Common Uses of Hyperlinks in Presentations

Suppose your presentation contains several topical sections. After a title slide and then one or more introductory slides, you could create a table of contents slide with one bullet point for each topical section. These bullet points become hyperlinks to the first slide of each of your topical sections.

Suppose you have a slide that contains a chart of your data. You can place a hyperlink on that slide that, if clicked, summons an Excel spreadsheet that contains the detailed data from which the chart is based.

Suppose you have created two or more presentations that, in a broad sense, are logically linked. For example, perhaps you have created three presentations that are tutorials on searching the Internet, “Getting Started Searching”, “Intermediate Searching Skills”, and “Advanced Searching Skills”. To link these tutorials together into what appears to be a single tutorial, you create a fourth presentation consisting of two slides. The first slide would be a title slide and the second is a table of contents slide that contains three bullet points, one for each of the tutorials. The bullet points, are of course, hyperlinks to each of the tutorial presentations.

Suppose you need to refer to or even use one or more web sites during a presentation. All you need to do is create a hyperlink(s) that contains the url to that web site(s). When the user clicks on the hyperlink, PowerPoint opens your designated web browser to connect to the 'Net and displays the Web page. Your PowerPoint presentation is still open so when you quit the web browser or minimize its window, your presentation will be visible.

Creating a Hyperlink to Another Slide in the Same Presentation

Creating hyperlinks is a very easy process, just follow these steps

• move to the slide that contains the text or graphic object that you want to make into a hyperlink
• select the text or graphic object
• choose InsertHyperlink
• the Insert Hyperlink dialog box will appear

	PowerPoint 2000
	PowerPoint 2001
	PowerPoint 97/98

• since you wish to move to another slide within the current presentation, you will click on the <Select> (PowerPoint 98 Macintosh) or <Locate> (PowerPoint 2001 Macintosh or <Browse> (PowerPoint 97 Windows)> button next to the [Named location in file (optional)] box
• the Hyperlink to Slide or Select Place in Document dialog box will open showing all of the slides in your presentation
• click on the slide that you want the hyperlink to lead to, then click <OK>
• the Insert Hyperlink dialog box will appear again, click <OK>
• your hyperlink has been created, test it!
  • hyperlinks only work in Slide Show!

by default, the text you selected is displayed in the [Text to Display] box if you change this, you will also change the text in your presentation! since you wish to move to another slide within the current presentation, you will click on the “Place” button in the Navigation Bar along the left the Insert Hyperlink dialog box now lists the slides in your presentation as shown
now choose the desired slide choose first, last, next or previous slide or select the slide by its title click your hyperlink has been created, test it! hyperlinks only work in Slide Show!

Creating a Hyperlink to Another Presentation

• move to the slide that contains the text or graphic object that you want to make into a hyperlink
• select the text or graphic object
• choose InsertHyperlink
• the Insert Hyperlink dialog box will appear

• in the Insert Hyperlink dialog box, click on the <Select> (Macintosh) or <Browse> (Windows)> button next to the [Link to file or URL] box
• an Open File dialog box will appear, select the file you wish to hyperlink to, click on it, click <OK>
  • you will link to the first slide of the presentation
• click <OK>

When you click on this hyperlink, the second presentation will open. After its completion, and/or you press <ESC>, you will be returned to the first presentation; you will be on same slide the hyperlink is on.

• in the Insert Hyperlink dialog box, click on the “Existing” button in the Navigation Bar along the left
• you now need to locate your file
  • click on the “Recent Files” button under [Or select from list:]
  • or click on the <File …> button under [Browse from:]
  • then select the file
• click

When you click on this hyperlink, the second presentation will open. After its completion, and/or you press <ESC>, you will be returned to the first presentation; you will be on the same slide the hyperlink is on.

Creating a Hyperlink to a Web Site

• move to slide that contains the text or graphic object that you want to make into a hyperlink
• select the text or graphic object
• choose InsertHyperlink
• the Insert Hyperlink dialog box will appear

• in the Insert Hyperlink dialog box, open the drop-down list under [Link to file or URL:] by clicking on thebutton
• from the list, select http://
• enter the URL (Internet address)
• click <OK>

When you click on this hyperlink, your designated web browser will open and the URL you have set will be found. PowerPoint will still be open, it will be “behind” the browser window. When you close your browser and/or minimize its window, you will be returned to PowerPoint.

 

• in the Insert Hyperlink dialog box, you may either
  • open the drop-down list under [Link to :] by clicking on thebutton
    • from the list, select the desired site
    • or simply type in the URL (Internet address) in the box
  • or click theor thebuttons
    • will give you access to your bookmarks; select the page to which you wish to link to in the presentation
    • will give you access to recently visited internet sites; select the page to which you wish to link to in the presentation
• click <OK>

When you click on this hyperlink, your designated web browser will open and the URL you have set will be found. PowerPoint will still be open, it will be “behind” the browser window. When you close your browser and/or minimize its window, you will be returned to PowerPoint.

in the Insert Hyperlink dialog box, click on the “Existing” button in the Navigation Bar along the left you now need to locate your file click on the “Browsed pages” button under [Or select from list:] and select the web address from the list displayed click on the “Inserted Links” button under [Or select from list:] and select the web address from the list displayed or click on the <Web Page …> button under [Browse from:] your web browser will open navigate to the desired web page when you minimize or close the browser, the last page displayed will be selected by PowerPoint the address of the selected web page will appear in the Insert Hyperlink dialog box window click

When you click on this hyperlink, your designated web browser will open and the URL you have set will be found. PowerPoint will still be open, it will be “behind” the browser window. When you close your browser and/or minimize its window, you will be returned to PowerPoint.

 

Creating an Email Hyperlink

• move to slide that contains the text or graphic object that you want to make into a hyperlink
• select the text or graphic object
• choose InsertHyperlink
• the Insert Hyperlink dialog box will appear

• in the Insert Hyperlink dialog box, open the drop-down list under [Link to file or URL:] by clicking on thebutton
• from the list, select mailto:
• enter the email address
• click <OK>

• in the Insert Hyperlink dialog box, click on the [E-mail Address] tab
• in the [To:] box, enter the email address
• in the [Subject:] box, enter the subject of the email (optional)
• click <OK>

in the Insert Hyperlink dialog box, click on the “Email” button in the Navigation Bar along the left from the list, select mailto: enter the email address in the “Email address:” box click

In all cases, when you click on an email hyperlink, your designated email program will open and the email address you have set will be placed in the [To:] box. PowerPoint will still be open, it will be “behind” the browser window. When you close your email program, you will be returned to PowerPoint.

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Copyright © 2003
last updated August 12, 2003