Using Other Clip Elements

The Microsoft Clip Gallery can also be used to add other graphic elements such as pictures, photos, sounds and videos. You can also add these elements from files not in the clip gallery but instead stored on a disk or CD. In either case, there is a slight difference in how this is done depending upon the version of PowerPoint you are using.

PowerPoint 97/98

Inserting a Picture, Sound or Video Clip Using the Clip Gallery

When you open the clip gallery as described previously in PowerPoint 97/98, you will note that there are four tabs in the Clip Gallery dialog box.

PowerPoint 97/98 Clip Gallery Pictures Tab Selected

The “Pictures” tab contains photographic-quality images, the “Sounds” tab contains clips of recorded sounds, and the “Videos” tab contains clips of digitized video. Consequently, if you wish to add one of these clips, you need only do the following:

• move to the slide on which you want to add a picture
• change the slide layout by choosing FormatSlide Layout or click the Slide Layout button on the toolbar
  • since you are inserting a picture, you would select either the “Clip Art & Text” or the “Text & Clip Art” layouts
• choose InsertPictureClip Art or click the Insert Clip Art button or double-click on the clipart placeholder in the slide layout
• when the Clip Art Gallery dialog box appears, select the appropriate tab
  • “Pictures” for photographic-quality images
  • “Sounds” for clips of recorded sounds
  • or “Videos” for clips of digitized video
• select the category of clip from the list on the left and/or scroll through the clips using the scroll bar
• select the desired clip, then click the <Insert> button

Inserting a Picture, Sound or Video Clip Not in the Gallery

If you have the appropriate equipment, you can create your own photographic-quality images, clips of recorded sounds, or clips of digitized video. Or you may purchase a CD containing photographic-quality images, clips of recorded sounds, or clips of digitized video. In any case, these clips will not be contained in the Microsoft Clip Gallery but will instead be stored on your hard drive or on a removable disk (zip disk, superdisk, or CD) for your created material, or on the CD you purchased. The steps to add these clips to your presentation are:

• move to the slide on which you want to add a picture
• change the slide layout by choosing FormatSlide Layout or click the Slide Layout button on the toolbar
  • since you are adding something you have created select the layout Text & Object (or Object & Text)
• double-click on the object placeholder “Double-click to add object”
• the Insert Object dialog box will appear as shown

• click on the “Create from file” radio button then click <OK>
• a dialog box similar to the Open File dialog box will appear
• navigate to the location of the file you want to insert, click on it, and then click on the <Insert> button

PowerPoint 2000/2001

Inserting a Picture Using the Clip Gallery

When you open the clip gallery as described previously in PowerPoint 2000, you will note that only one tab appears in the 2000 Clip Gallery dialog box and that tab is labeled “Pictures”. In this version of PowerPoint, “clip art pictures” and photographic-quality images are located under this single tab. The same is true for PowerPoint 2001 where the drop-down list is labeled “All Pictures”. To find the photographic-quality images included in the Clip Gallery, scroll until you see the “Photographs” category. Consequently, if you wish to add photographic-quality images from the Clip Gallery, you need only do the following:

• move to the slide on which you want to add a picture
• change the slide layout by choosing FormatSlide Layout or click the Slide Layout buttonor on the toolbar
  • since you are inserting a picture, you would select either the “Clip Art & Text” or the “Text & Clip Art” layouts
• double-click on the clipart placeholder in the slide layout
• scroll through the picture categories and click on the “Photographs” category
• select the desired picture and insert it

Inserting a Sound or Video Clip Using the Clip Gallery

The Microsoft Clip Gallery also has sounds and video clips but you must follow a different set of steps then described above to access them. The steps to add these types of clips to your presentation are:

• move to the slide on which you want to add a picture
• change the slide layout by choosing FormatSlide Layout or click the Slide Layout buttonoron the toolbar
  • since you are adding a sound or video clip select the layout Text & Object (or Object & Text)
• at this point, you may
  • double-click on the object placeholder “Double-click to add object”
  • or choose InsertMovies and SoundsSound from the Gallery to insert a sound clip
  • or choose InsertMovies and SoundsMovie from the Gallery to insert a motion clip

• the Insert Object dialog box will appear
  • NOTE: if you choose InsertObject …in PowerPoint 2001, the dialog box you will see is the same

• make sure the “Create new” radio button is selected and then under the “Object type:” list select “Microsoft Clip Gallery” as shown
• click
• the Microsoft Clip Gallery will appear with not only the Pictures tab but also the Sounds and Motion Clips tabs
  • use the Sounds tab to insert recorded sounds
  • use the Motion Clips tab to insert animated GIFs and digitized video
• select the appropriate tab and then find the desired sound or motion clip

• the Choose a Picture dialog box will appear (remember that PowerPoint 2001 has “Picture” placeholders where PowerPoint 2000 has “Object” placeholders)

• find the file(s) you are seeking, select them, then click <INSERT>

• PowerPoint 2000: the Clip Gallery will open and either the Sound tab or the Motion Clips tab will appear depending upon which option you selected from the submenu
• PowerPoint 2001: the Clip Gallery will open and either [All Motion Clips] or [All Sounds] will appear in the drop-down list depending upon which option you selected from the submenu
  • note the <Preview> check box; check it to see a preview box to see the clip or hear the sound
• find the desired sound or motion clip and insert it

Inserting a Picture, Sound or Video Clip Not in the Gallery

If you have the appropriate equipment, you can create your own photographic-quality images, clips of recorded sounds, or clips of digitized video. Or you may purchase a CD containing photographic-quality images, clips of recorded sounds, or clips of digitized video. In any case, these clips will not be contained in the Microsoft Clip Gallery but will instead be stored on your hard drive or on a removable disk (zip disk, superdisk, or CD) for your created material or on the CD you purchased. The steps to add these clips to your presentation are nearly the same:

• choose InsertPictureFrom File to insert a picture
• choose InsertMovies and SoundsSound from File to insert a sound clip
• choose InsertMovies and SoundsMovie from File to insert a motion clip
• in any case a dialog box similar to the Open File dialog box will appear
• navigate to the location of the file you want to insert, click on it, and then click on the button

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last updated August 13, 2003