More About Slide Shows

There are two ways to view your presentation in PowerPoint. The first, as already discussed, is to switch to Slide Show using the Slide Show view button . Alternatively, you can use the Slide ShowSet Up Show command.

Set Up Show Command		Keyboard Shortcuts for the Slide Show
Mouse Shortcuts for the Slide Show		Doodling and More During a Slide Show

Set Up Show Command

This command presents the Set Up Show dialog box. The dialog box offers more options and gives you  better control over your presentation than the Slide Show view button. In fact, the real purpose of the Slide Show view button is to preview your presentation during the creation and editing process. When it comes  time to actually make the presentation, first use the Slide ShowSet Up Show command to set up the  desired options for your presentation. Then, to actually run the slide show with these settings, use the  Slide ShowView Show command.

	The Set Up Show Dialog Box, PowerPoint 2000
	The Set Up Show Dialog Box, PowerPoint 97/98, 2001

 The dialog box options are:

• under “Slides”, click
  • “All” to run the entire presentation from the first to last slide
  • “From” to run the presentation from the slide number entered in the [From] box to the slide number entered in the [To] box
  • “Custom Show” and select the custom show you have created
    • custom shows allow you to run selected slides, including discontinuous ranges of slides
      • suppose you had 40 slides in your complete presentation but you only wanted to present selected slides to your present audience
      • you could manually select the desired slides during your actual presentation or
      • you could create a custom show that would only run the desired slides, say for example 1-4, 8-15, and 24 to 35, thus excluding the others
      • see the command Slide Show Custom Show
• under “Advance slides”, if you click
  • “Manual Advance” you completely control the presentation
  • “Using timings, if present” PowerPoint automatically advances the slides based upon the timings you have previously specified (but you still have some control, see “keyboard ” and “mouse” tricks below)
    • see the command Slide ShowRehearse Timings to plan and rehearse your timed presentation
• under “Show Type” (aka “Ways to run a slide show”!)
  • depending on your needs, you can run a slide show three different ways:
    • Presented by a speaker (full screen) the most common method
      • click this option to run a full-screen presentation, usually with a speaker who directs the show
      • the presenter has complete control of the show and can run the show automatically or manually; use this mode when you want to project a slide show on a larger screen
    • Browsed by an individual (window)
      • click this option to run a smaller-screen presentation; for example, one that is browsed by an individual over a company network
      • the presentation appears in a smaller window, with commands available for moving through the show and for editing, copying, and printing slides
      • in this mode, you move from slide to slide by using the scroll bar, and you can have another program open at the same time
      • you can also display the Web toolbar so you can browse through other presentations
    • Browsed at a kiosk (full screen)
      • click this option to run a self-running presentation, for example, at a trade show or open house
      • there are options so that you can set up the show to run with most menus and commands unavailable and to restart automatically after each showing.
• if you choose “Loop Continuously Until Esc”
  • PowerPoint will run the entire slide show from beginning until end, and then loop back and repeat; looping will continue looping until you press <ESC>
  • this is the default for “Browsed at a kiosk”
  • if this is not checked, the slide show will automatically end after with the first click after the last slide
• if you choose “Projector Wizard”, available in PowerPoint 2000 only!
  • you will be presented with the first step of several to help you connect your computer to a data projector

Keyboard Shortcuts During a Slide Show

To Do This	Press Any of These Keys
display next slide	Enter, spacebar, right arrow, down arrow, PageDown or N
display previous slide	Backspace, left arrow, up arrow, PageUp, or P
Display first slide at any time	1 + Enter (press the number 1 then the Enter key)
Display a specific slide at any time	# + Enter (press the number corresponding to the desired slide then the Enter key)
Toggle screen black	B (when you press the B key, the screen goes black; when you press the period key, the slide reappears; if you press the Spacebar, the next slide appears)
Toggle screen white	W (when you press the W key, the screen goes white; when you press the comma key, the slide reappears; if you press the Spacebar, the next slide appears)
Show or hide pointer	click on navigation button in left corner, or right mouse click (Windows), of Cmd-click (Macintosh), then choose appropriate option from popup menu
Erase screen doodles (see “doodling” below)	E
Stop or restart automatic show	S,+ (when you press the S key, an automatic show will stop or pause; when you press the plus key, it will resume)
End slide show	Esc (this will work whether you are viewing presentation started with the Slide Show command or button)

Mouse Shortcuts During a Slide Show

To Do This	Do This
Display next slide	Click (Macintosh) Left-click (Windows) Right-click, then choose “Next” (Windows) Cmd-click, then choose “Next” (Macintosh)
Display previous slide	Right-click, then choose “Previous” (Windows) Cmd-click, then choose “Previous” (Macintosh)
Display first slide	Hold down both buttons for two seconds (Windows only)

Doodling and more during a slide show

If you have always wanted to be able to diagram onscreen, you will love PowerPoint's Annotation feature (yes, that is the proper name for this).

• during a slide show, click the button in the bottom left corner (this should appear a second or two after the mouse is inactive -or- when the mouse pointer is moved after a second or two of inactivity
• alternatively, you may right mouse click (Windows) or Cmd-click (Macintosh)
• in either case a menu will popup giving you navigation options for your slide show as well as access to the doodling pencil

Popup Menu PowerPoint 2000	Popup Menu PowerPoint 97/98	Popup Menu PowerPoint 2001

the Pencil

• PowerPoint 97/98: click on “Pen” to change the mouse arrow to a pencil
• PowerPoint 2000/2001: click on “Pointer Options” , then select “Pen” from the second popup menu to change the mouse arrow to a pencil
• hold down the mouse button (left button in Windows) and doodle
• if you need to erase and stay on the same slide, press the “E” key or select “Screen” then “Erase Pen” from the popup menu
• the doodles are not permanent, they are automatically erased once you move to the next slide
• to change the pen color, select “Pointer Options” then “Pen Color” from the popup menu
• to turn off the doodle button and return to the mouse pointer, select “Arrow” from the popup menu or press <ESC>

Drawing with PowerPoint's Annotation feature requires good mouse dexterity. With practice, you can learn to create all kinds of interesting, and useful, doodles such as circling or underlining text for emphasis, question marks, etc. If you always wanted to be John Madden, and work with a telestrator ... ?!

the Other Options

Explore the rest of this popup menu, the other choices are useful and rather self-explanatory.

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Copyright © 2003
last updated August 12, 2003