Adding Pictures to Word Documents

Pictures can be easily added to word documents. To start choose InsertPicture and the select an option from the submenu!

We will explore most these options!

Clip Art

You can insert clip art that is part of the Microsoft Clip Gallery. The Gallery, of course, is available to any program in Microsoft Office.

• choose InsertPictureClip Art
• the Insert ClipArt dialog box will open which gives you access to the Microsoft Clip Gallery

• click on one of the categories
• or search for a clip by entering one or more key words in the Search for clips text box
• when the picture is selected, click the <Insert> button

From File

You may have used your digital camera to take some pictures, or you may have scanned some pictures, or you may have purchased a collection of clip art. In either case, these pictures will be saved to a disk or to your hard drive or on a CD, and you can insert them “from file”.

•  choose InsertPictureFrom File 
• the Insert Picture open dialog box will open
• navigate to the location of your picture and select it
• click

Setting Text Wrap Options

When you insert a picture into a Word document by either method described above, the picture is placed in the text at the location of the cursor as an In Line Picture. What does this mean? It means that the picture is inserted in the line of text as a character and cannot be manipulated (resized, set the text to wrap around the object, etc.). The picture can only be moved to a new location.

	You can always tell if a picture has been inserted as an In line Picture by how it looks when it is selected. Click on it once. If you see this, you picture is an In Line Picture!
	A picture that looks like this is an Object

Although this may be what you want in some cases, often what you really want is a picture that is an Object that “floats” that is treated as an object and the text either wraps around it, or is in front of the picture, or the text is behind the picture.

• click on the picture to select it
• choose FormatPicture or double-click on the picture
• the Format Picture dialog box will open
• click on the Layout tab

• note the Wrapping Style In line with text 
• set the Wrapping Style to one of the following
  • Square 
    • if the object is essentially rectangular and/or you want the text to wrap around the object with a regular and equal amount of distance between the text and the object on all sides
  • Tight 
    • if the object is not rectangular and/or you want the text to wrap around the object with less space between the text and the object
    • irregularly shaped objects will have text closer to the object on some sides than others due to the irregular shape
  • Behind text
    •  (see below)
  • In front of text
    • if you want the text to not wrap around the object
    • the text will flow normally but will be behind the object
    • the object will be in a layer top of the text
• now set the horizontal alignment
  • Left, Center or Right
    • the picture will automatically aligned at the left margin, in the center, or at the right margin
    • the text will wrap around the object
    • you can still position the picture wherever you like by “dragging”; if you do so, the alignment is automatically switched to …
  • Other 
    • you can position the picture wherever you like by “dragging”
    • the text will wrap around the object

Other Format Picture Options

• You can specify a Fill color for the picture
• You can specify a Border for the picture and set
  • the thickness of the border
  • and its color

• You can set the Size of the picture (to resize the picture)
• Or you can Scale the picture (to resize the picture)

• You can Crop the picture
  • set the amount to crop from the Left, Right, Top and/or Bottom edges
• You can adjust the Image Control of the picture
  • adjust the Color using the drop-down list to Automatic, Grayscale, Black and White, or Watermark
  • adjust the Brightness and/or Contrast using the slide bars or the number wheels (if you set the Color to Watermark, the Brightness and Contrast are automatically adjusted)

AutoShapes

Word comes with a variety of commonly used pictures and shapes known as AutoShapes. These items are clip art images that you insert just as you would any other clip art:

InsertPictureAutoShapes  AutoShapes is also accessible via the Drawing Toolbar the AutoShapes dialog box will open click on one of the buttons on the tool bar to open one of its submenus the buttons are in order from left to right Lines Basic Shapes Block Arrows Flow Chart Stars and Banners Call Outs More AutoShapes clicking on a button opens a submenu with a collection of shapes related to the “theme” of the button name EXCEPTION: clicking on More AutoShapes opens the Clip Gallery and gives you access to even more AutoShapes
	the AutoShapes Toolbar
	the AutoShapes Toolbar with the Basic Shapes submenu open

• select the desired AutoShape by clicking on it
• the mouse pointer will change to a cross
• now “draw” the shape by “dragging” in your document
  • the position of the shape is determined by where you place the mouse pointer to start
  • the size of the shape will be determined by the size of the “box” you draw
• release the mouse button and your shape will appear
• click on the AutoShape to select it
• choose FormatPicture or double-click on the AutoShape
• the Format Picture dialog box will open
• click on the Layout tab
• set the Text Wrap options as desired as described above

WordArt

Using WordArt you can transform ordinary text into graphic objects. The text can then be fashioned into a variety of shapes, the letters can be flipped or stretched, the words rotated or angled, and so forth.

• InsertPictureWordArt 
• the WordArt Gallery dialog box will open
  • click on the desired WordArt
  • click

  the WordArt Gallery dialog box

• the Edit WordArt Text dialog box will now open

• type your text to replace the already selected Your Text Here
  • you may also select a different font and font size
  • and set the font style to include bolding and/or italics
• click
• your text will now appear as a WordArt object in your document and the WordArt toolbar will also be visible

New Drawing

• the drawing will be placed at the position of the insertion point cursor so click in your document where you want the picture
• choose InsertPictureNew Drawing 
• after a momentary delay, a drawing frame will open along with the Drawing toolbar and the AutoShapes toolbar 
• you can now use the tools in these toolbars to draw something!
• when finished, click anywhere in your document but not on the picture to deselect it
• the drawing is now placed in your document as in-line text at the point of the cursor
• to use the Format Object dialog box you must select the picture
  • the options are the same as those offered under the Layout tab of the Format WordArt and Format Picture dialog boxes
  • you must use this dialog box if you want the text to wrap around the drawing

Chart

• the chart will be placed at the position of the insertion point cursor so click in your document where you want the picture
• choose InsertPictureChart 
• after a momentary delay, a chart and datasheet will open
  • new chart buttons will appear on the Standard toolbar
  • the Data menu and the Chart menu will take the place of the Table and Window menus
• to make your own chart follow the steps described in the Inserting Charts portion of the PowerPoint module elsewhere in this web site
• when finished, click anywhere in your document but not on the chart to deselect it
• the drawing is now placed in your document as in-line text at the point of the cursor
• to use the Format Object dialog box you must select the picture
  • the options are the same as those offered under the Layout tab of the Format WordArt and Format Picture dialog boxes
  • you must use this dialog box if you want the text to wrap around the chart

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last updated August 12, 2003