Adding Pictures to Word Documents

Pictures can be easily added to word documents. To start choose InsertPicture and the select an option from the submenu!

The Picture Sub Menu Word XP	The Picture Sub Menu Word X

We will explore most these options!

Clip Art

You can insert clip art that is part of the Microsoft Clip Gallery. The Gallery, of course, is available to any program in Microsoft Office.

• choose InsertPictureClip Art

The result of choosing this command differs slightly from Word XP (Windows) and Word X (Macintosh)

Macintosh

• the Clip Gallery dialog box will open which gives you access to the Microsoft Clip Gallery

• click on one of the categories
• or search for a clip by entering one or more key words in the Search: text box
• when the picture is selected, click the <Insert> button

The Insert Clip Art Task Pane Word XP	The Insert Clip Art Gallery Word XP

Windows

• the Insert Clip Art Task Pane will open along the right of the screen
• enter a key word(s) in the Search text: box: (note the word arrow in the picture)
• use the Other Search Options as needed
• click
• the Insert Clip Gallery will now appear in the Task Pane area (picture shows only a portion)
  • depending upon the number of clip art items that match your keyword(s), this may be a scrolling list
• insert the desired picture by clicking on it

From File

You may have used your digital camera to take some pictures, or you may have scanned some pictures, or you may have purchased a collection of clip art. In either case, these pictures will be saved to a disk or to your hard drive or on a CD, and you can insert them “from file”.

•  choose InsertPictureFrom File 
• the Insert Picture dialog box will open
• navigate to the location of your picture and select it
• click

Setting Text Wrap Options

When you insert a picture into a Word document by either method described above, the picture is placed in the text at the location of the cursor as an In Line Picture. What does this mean? It means that the picture is inserted in the line of text as a character and cannot be manipulated (resized, set the text to wrap around the object, etc.). The picture can only be moved to a new location.

	You can always tell if a picture has been inserted as an In line Picture by how it looks when it is selected. Click on it once. If you see this, you picture is an In Line Picture!
	A picture that looks like this is an Object

Although this may be what you want in some cases, often what you really want is a picture that is an Object that “floats” that is treated as an object and the text either wraps around it, or is in front of the picture, or the text is behind the picture.

• click on the picture to select it
• choose FormatPicture or double-click on the picture
• the Format Picture dialog box will open
• click on the Layout tab

• set the Wrapping Style to one of the following
  • In line with text
    • this is the style for In Line Pictures
  • Square 
    • choose this style
      • if the object is essentially rectangular
      • and/or you want the text to wrap around the object with a regular and equal amount of distance between the text and the object on all sides
  • Tight 
    • choose this style
      • if the object is not rectangular and/or you want the text to wrap around the object with less space between the text and the object
      • irregularly shaped objects will have text closer to the object on some sides than others due to the irregular shape
  • Behind text
    •  (see below)
  • In front of text
    • choose this style
      • if you want the text to not wrap around the object
      • the text will flow normally but will be behind the object
      • the object will be in a layer top of the text

• Left, Center or Right
  • the picture will automatically be aligned at the left margin, in the center, or at the right margin
  • the text will wrap around the object
  • you can still position the picture wherever you like by “dragging”; if you do so, the alignment is automatically switched to …
• Other 
  • you can position the picture wherever you like by “dragging”
  • the text will wrap around the object

Other Format Picture Options

• You can specify a Fill color for the picture
• You can specify a Border for the picture and set
  • the thickness of the border
  • and its color

• You can set the Size of the picture (to resize the picture)
• Or you can Scale the picture (to resize the picture)

• You can Crop the picture
  • set the amount to crop from the Left, Right, Top and/or Bottom edges
• You can adjust the Image Control of the picture
  • adjust the Color using the drop-down list to Automatic, Grayscale, Black and White, or Watermark
  • adjust the Brightness and/or Contrast using the slide bars or the number wheels (if you set the Color to Watermark, the Brightness and Contrast are automatically adjusted)

AutoShapes

Word comes with a variety of commonly used pictures and shapes known as AutoShapes. These items are clip art images that you insert just as you would any other clip art:

choose InsertPictureAutoShapes  the AutoShapes Toolbar opens along with the Drawing Toolbar AutoShapes is also accessible via the Drawing Toolbar click on one of the buttons on the tool bar to open its submenu the buttons are in order from left to right Lines (in Word X, available in Drawing Toolbar only) Connectors (in Word X, available in Drawing Toolbar only) Basic Shapes Block Arrows Flow Chart Stars and Banners Call Outs More AutoShapes (in Word X, available in Drawing Toolbar only) clicking on a button opens a submenu with a collection of shapes related to the “theme” of the button name EXCEPTION: clicking on More AutoShapes opens the Clip Gallery and gives you access to even more AutoShapes
	the AutoShapes Toolbar Word XP	the AutoShapes Toolbar Word XP
	the AutoShapes Toolbar with the Connectors submenu open Word XP	the AutoShapes Toolbar with the Stars and Banners  submenu open Word X

• select the desired AutoShape by clicking on it
• the mouse pointer will change to a cross
• now “draw” the shape by “dragging” in your document
  • the position of the shape is determined by where you place the mouse pointer to start
  • the size of the shape will be determined by the size of the “box” you draw
• release the mouse button and your shape will appear
• click on the AutoShape to select it
• choose FormatPicture or double-click on the AutoShape
• the Format Picture dialog box will open
• click on the Layout tab
• set the Text Wrap options as desired as described above

WordArt

Using WordArt you can transform ordinary text into graphic objects. The text can then be fashioned into a variety of shapes, the letters can be flipped or stretched, the words rotated or angled, and so forth.

InsertPictureWordArt  the WordArt Gallery dialog box will open
the WordArt Gallery dialog box Word XP (Word X is the same)
click on the desired WordArt click the Edit WordArt Text dialog box will now open
the Edit WordArt Text dialog box Word XP (Word X is the same)
type your text to replace the already selected Your Text Here you may also select a different font and font size and set the font style to include bolding and/or italics click your text will now appear as a WordArt object in your document and the WordArt toolbar will also be visible position the WordArt object where you like by “dragging” it use the toolbar buttons to further enhance the WordArt
the WordArt Toolbar Word XP	the WordArt Toolbar Word X

the WordArt toolbar buttons (if the Word XP and Word X buttons differ in appearance, then both buttons will be pictured; otherwise only one button is shown) (Word XP) (Word X)Insert WordArt clicking on this button opens the WordArt gallery Windows: you can select a gallery item to insert a new WordArt object Macintosh: you can select a gallery item to insert a new WordArt object or change your existing WordArt object Edit Text clicking on this buttons opens the Edit WordArt Text dialog box you can now edit the text of your WordArt object, change the font, etc. WordArt Gallery (Windows only) clicking on this button opens the WordArt gallery you can select a different gallery item to change your existing WordArt object (Word XP) (Word X)Format WordArt opens the Format WordArt dialog box which allows you to modify or enhance the WordArt object the choices here are essentially the same as those the Format Picture dialog box discussed above
the Format WordArt Dialog Box the Colors and Lines tab selected Word XP	the Format WordArt Dialog Box the Size tab selected Word X
(Word XP) (Word X)WordArt Shape allows you to change the shape of the WordArt object select the desired shape from the pop-up submenu that will appear when you click on the button Free Rotate (Macintosh only) click on this to allow you to freely rotate the WordArt object clockwise or counter clockwise up to a full 360° click once to switch on “rotate mode” grab one of the “handles” on the object and rotate click again on the Free Rotate button to switch off “rotate mode” Text Wrapping click this to open a submenu for text wrap options the options are the same as those offered under the Layout tab of the Format WordArt and Format Picture dialog boxes plus you also have the option of editing the “Wrap Points” this allows you to control precisely where the wrapping of text occurs relative to the object WordArt Same Letter Heights this button is acts like a toggle switch: click once to make all of the letters the same height click again to change back WordArt Vertical Text this button is acts like a toggle switch: click once to give the WordArt object a vertical orientation click again to change back WordArt Alignment click to open a submenu to adjust the text alignment WordArt Character Spacing click to open a submenu to adjust the spacing between individual characters

New Drawing

• the drawing will be placed at the position of the insertion point cursor so click in your document where you want the picture
• choose InsertPictureNew Drawing 
• after a momentary delay, a drawing frame will open along with the Drawing toolbar, the AutoShapes toolbar, and the Drawing Canvas palette
• you can now use the tools in these toolbars to draw something!
• when finished, click anywhere in your document but not on the picture to deselect it
• the drawing is now placed in your document as in-line text at the point of the cursor
• to use the Format Object dialog box you must select the picture
  • the options are the same as those offered under the Layout tab of the Format WordArt and Format Picture dialog boxes
  • you must use this dialog box if you want the text to wrap around the drawing

Chart

• the chart will be placed at the position of the insertion point cursor so click in your document where you want the picture
• choose InsertPictureChart 
• after a momentary delay, a chart and datasheet will open
  • new chart buttons will appear on the Standard toolbar
  • the Data menu and the Chart menu will take the place of the Table and Window menus
• to make your own chart follow the steps described in the Inserting Charts portion of the PowerPoint module elsewhere in this web site
• when finished, click anywhere in your document but not on the chart to deselect it
• the drawing is now placed in your document as in-line text at the point of the cursor
• to use the Format Object dialog box you must select the picture
  • the options are the same as those offered under the Layout tab of the Format WordArt and Format Picture dialog boxes
  • you must use this dialog box if you want the text to wrap around the chart

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last updated August 12, 2003