More Word Processing Basics

How Does a Word Processor “Think”?

Character

Anything generated by pressing any key on the keyboard. Characters may be numbers, letters, special symbols or invisible.

Word

How does a word processor distinguish one word from another? Each word is a collection of characters followed by a space!

Cat

Therefore, the word cat contains four characters!

Space Bar

The ONLY time you press the space bar is to insert a space between words or to insert a single space after a punctuation mark. Only ONE space goes after a period! Read more

Enter / Return

The only time you press this key is to end a paragraph. NEVER press it to move to the next line of a paragraph! See “Word Wrap”.

Paragraph

Is defined as any time you press the ENTER (Windows) or RETURN (Macintosh) key. A paragraph need not contain a certain number of sentences, in fact, a paragraph need not contain anything! So Dear Sir, followed by Enter / Return is a paragraph. If you press Enter / Return again to insert a blank line after Dear Sir, then you have entered another paragraph.

Word Wrap

Word processors will automatically “wrap” the text of a paragraph from one line to the next at the right margin. That is why you only press Enter / Return at the end of a paragraph, not at the end of a line.

Back Space

The Cursor Left key (Left Arrow) is the equivalent of the backspace key on a typewriter. The key labeled Back Space on the keyboard of DOS/Windows computers is in reality a “Delete Left” key since it will delete the character to the left of the insertion point. On Macintosh keyboards this “Delete Left” key is labeled Delete.


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last updated August 12, 2003